Learn how you can invite other people to an appointment as an appointment participant.
If an appointment has more than one participant, you can invite other persons to the appointment as an appointment participant by forwarding the appointment. The person you forward the appointment to gets an invitation email for this appointment.
As invited person you can accept or decline the appointment invitation. The appointment’s organizer receives a notification if you accept the invitation.
As appointment organizer you decide whether the person will be added as appointment participant.
In case the appointment was not created in the groupware but in an external system:
The external system decides whether and when a message will be sent about adding the new appointment participant.
The external system decides whether the person the appointment is forwarded to will be automatically added as appointment participant.
How you can forward an appointment to other people as appointment participant:
Click on an appointment in a calendar view. Click the icon in the pop-up.
Click on .
If you have selected an appointment from an appointment series, you will be asked whether the invitation should be sent for the entire appointment series or only for the selected appointment.
In the Forward appointment window, enter the participant’s email address, the name of a group or distribution list in .
Matching suggestions will be displayed during input. To accept a suggestion, click on it. To accept the first suggestion, press Enter.
To select participants from an address book, click the icon on the right side of the input field.
Note: Persons that are appointment participants already will not be displayed in the address book.
You can enter a note that will be displayed in the email invitation.
Click on .
How to respond to the invitation to the forwarded appointment as invited person:
In the Email application, select the email with the invitation to the forwarded appointment.
Use one of the following methods:
To reply to the appointment invitation without a comment, click on one of the buttons , , .
To reply to the appointment invitation with a comment, click the icon .
Select one of the options , , in the Change confirmation window. If required, enter a comment.
To enter the appointment in your calendar, click on .
How to decide as organizer on the participation of the invited person.
As soon as a person accepts the invitation to the forwarded appointment, you as the appointment organizer will receive an email.
Select an email in the Email app.
Use one of the following methods:
To add the person as new appointment participant, click on .
To decline the participation, click on .
User interface:
Parent topic: Calendar