The following appointment properties define an appointment’s display in the calendar view:
The appointment color
By default, appointments are displayed in the calendar color. You can also set the appointment color as follows:
You can assign a color to an appointment.
Depending on the configuration, an appointment can be displayed in the color of its category.
Your appointment confirmation: Accepted, Maybe, Declined
The setting whether an appointment is displayed as Free
Such an appointment does not cause conflicts when overlapping with other appointments.
The appointment’s visibility in shared calendars: Standard, Private, Secret
These appointments are visible to all users with whom the calendar is shared. Depending on your appointment confirmation status, those appointments are displayed as follows:
An unconfirmed appointment is displayed in gray and hatched. The subject is preceded by a period.
A confirmed appointment will be displayed in its appointment color.
A confirmed appointment that is displayed as Free is displayed in its appointment color and hatched.
An appointment with the status Maybe will be displayed in its appointment color. The subject is preceded by a question mark icon.
An appointment that you have declined will be displayed in gray. The subject will be preceded by the icon. The subject is crossed out.
In the section of the calendar settings, you can define whether declined appointments will be displayed.
An appointment that has been declined by all other participants will be marked with the icon.
For the display of private appointments, the following also applies:
Private appointments are marked with the icon .
In a shared calendar, the private appointment is visible to all participants. All other users will only see the private appointment’s date, but no other appointment data.
For the display of secret appointments, the following also applies:
Secret appointments are marked with the icon .
In a shared calendar, the secret appointment is visible to all participants. For all other users, the secret appointment is invisible
Secret appointments are not considered for the conflict handling. It is not displayed in the scheduling view.
If there is enough space, the following icons are displayed in the Day, Workweek and Week calendar view, depending on an appointment’s properties:
recurring appointment
appointment with several participants
private appointment
secret appointment
unconfirmed appointment
declined appointment
appointment declined by all other participants
Related topics:
Parent topic: Viewing Appointments