A condition helps to define the emails to which the action should be applied. You can set one or multiple conditions.
How to add a condition in the Create new rule window:
Click on . Make a selection from the drop-down menu. Note the following:
In order to use an email part that is not contained in the list, select . Enter a header entry in the Name input field. You can read an email's header by displaying the source data.
In order to consider the part, select . Envelope includes the email recipients entered in the , or field.
In order to use a part of the email content in the condition, select .
In order to use the date of receipt in the condition, select .
Select a criterion from the drop-down next to the email part. Enter an argument in the input field.
You can add further conditions. You can then specify whether one or all conditions are to be met in order to process the actions. To do so, click on .
As soon as there is a condition, you can create nested conditions. To do so, click on . Select .
To delete a condition, click the icon next to the condition.
Example: The following details are used for the condition:
Email part "Subject"
Criterion "Is exactly"
Argument "minutes"
In this case it would be verified whether the subject of an email exactly matches the argument "minutes". Further examples how to filter emails using the subject:
Criterion: "contains"
The condition is met if the subject contains the characters in the argument.
Example: The argument is "minutes".
The condition is met for the subject "minutes".
The condition is also met for the subject "meeting minutes".
Criterion: "matches"
The condition is met if the subject exactly matches the characters in the argument. The character string can contain wildcards.
Example: The argument is "minutes*". The "*" character is a wildcard for any characters.
The condition is met for the subject "minutes from yesterday’s meeting".
The condition is not met for the subject "meeting minutes".
Criterion: "Regex"
The condition is met if the subject contains the characters provided by the regular expression in the argument. Regular expressions allow complex requests. More information can be found on respective sites on the Web. The following, very simple regular expression should give an insight to the topic.
Example: The argument is "organi(z|s)ation". The expression "(z|s)" stands for either the "z" or the "s" character.
The condition is met for the subject "organization".
The condition is also met for the subject "organisation".
The condition is not met for the subject "Organic".
Superordinated action:
Related topics:
Parent topic: Filtering Emails by Using Rules