In the Global address list window, you can use various functions for finding contacts and resources and auto-fill an input field with the related email addresses. The following functions are available:
search for the name, department, position, phone number, email address
set a filter for defining the address lists to be displayed and selected
select the address list to be searched
How to automatically add a contact’s or resource’s email address from the address directory:
Click the icon in an editing window.
This icon will be available in the input fields for email addresses, while:
selecting the recipients when sending an email
adding participants to an appointment or task
inviting persons to a share
The Global address list window opens.
Enter a search term in .
All contacts and resources that include the search term in the following data will be displayed: name, department, position, phone number, email address All distribution lists and resources with a name or email address that includes the search term, will be displayed.
You can limit the search result by using the following functions:
Enter a term in to define the address lists to be displayed in .
In , select the address list to be searched
To only search for resources, select from the entries.
Select at least one object.
The selected contacts, distribution lists and resources will be displayed in a selection list at the bottom. You can remove single objects from the list.
If required, repeat steps 2 to 4 to find and select further objects.
To automatically insert the email addresses of the objects selected, click on .
Superordinate actions:
Adding participants or resources when creating an appointment
Creating new distribution lists
Related topics:
Parent topic: Address Book